Managing people safely in the workplace during Covid-19

People management solutions company, PRP Solutions (Pty) Ltd has launched a range of solutions for companies and organisations faced with new challenges for managing people safely in the workplace during Covid-19.

empty office with cubicles and black chairs

Kriya Govender, CEO of PRP Solutions says that managing workforces of varying sizes and from remote locations, the incidences of which have increased significantly since lockdown commenced, now has the added challenge of adhering to health and safety requirements when re-opening for business.

“Companies in South Africa are faced with unparalleled requirements which must be followed as additional lockdown phases are introduced.  Organisations the world over are placing great importance on the safety and wellbeing of their staff and South Africa is no different.  These solutions have been developed with the specific intention of assisting companies to effectively manage the numerous protocols and requirements that must now be followed, ranging from screening people at their sites, access control and ensuring social distancing, and to track and trace workplace contacts.”

PRP’s Covid-19 workplace screening solution allows companies to screen their employees via their mobile phone before they leave for work. Results are available in real-time to the employee and the manager alike. Screening is available on PRP’s Buzz app which runs on any internet-enabled phone, and USSD which runs on any phone, ensuring all employees are covered. Data is reverse charged resulting in no cost to the employee and allowing employees to participate even with no available data on their phone.

The screening solution is smart in that it can be set up to screen employees on the days that they are scheduled to work and relative to the start time of their shift. Managers are alerted of any employees that have not been screened by the set deadline prior to work starting. A full audit trail and set of reports are available on-line, eliminating all paperwork. On-site temperature scanning can optionally be incorporated into the screening process. At risk persons can automatically be denied entry at the site by integrating with the access control system.

The PRP Buzz mobile app connects any person (employees, students, clients or member of the public) to any organisation supporting a host of self-service applications including time keeping with location data, Covid-19 screening, employee surveys, daily task management, leave applications, bulk communications, employee onboarding and signing of electronic documents. The app can also be used to remotely control a time clocking or access control device to avoid touching the device. PRP Buzz is a web app that will run on almost any mobile device or desktop and supports reverse charged billing of cellular data to eliminate data costs for employees, students or clients.

As daily communication is more critical than ever given the new risks and dangers faced by employees, PRP’s bulk communications services allows companies to keep in touch with a widely spread workforce during Covid-19. Many employees are now working from home, on leave or working on remote sites, on staggered work shifts, and without the normal supervision. PRP provides bulk communications via the PRP Buzz app notifications and SMS. An easy to use interface is provided to compose messages and send these according to various criteria such as organisation structure, payroll type, or individually.

Plugging into the increased demand for contactless technology, PRP has added a new range of Bee Series employee communications hardware devices that provide safe time keeping and access control at various sites during Covid-19.  The Bee Series device offers a range of touchless tag and biometric clocking options including proximity cards, NFC cell phone identification, Bluetooth, and iris and facial recognition. A thermal scanning peripheral automatically detects people with elevated temperatures and the device can prevent any high-risk person from entering a site.



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